East Meets West Foundation Looking For Internships

Office Assistant Responsibilities

• Assist with daily administrative functions, including scheduling meetings, managing calendars, processing expense reports, and handling correspondence.

• Manage office supplies, equipment, and general office resources.

• Support financial reporting tasks, including copying, scanning, and filing documents.• Help in organizing and executing workshops, meetings, and training sessions

( venuearrangements, participant coordination, and materials preparation).

• Coordinate travel logistics for team members and stakeholders (transportation ,accommodations, itineraries).

• Maintain and organize project documents, meeting minutes, and reports systematically.

• Assist with official communication, follow-up on letters and invitations.

• Support the preparation of agendas, budgets, receipt collection, and advance settlements.

M&E Assistant Responsibilities:

• Follow up, review, and clean raw data for the database.

• Provide monthly reports on indicators for management analysis.

• Verify reports by comparing with the database and previous records.

• Assist in enhancing the monitoring and reporting structure and guidelines.

• Support implementation teams in documenting lessons learned and ensuring they are stored properly.

• Assist in conducting monitoring trips, verification activities, and periodic project implementation.